Executive Assistant

Location: 

Cesena, FC, IT

Function/Branch:  Others
Type of contract:  Permanent Employee

Our Company

Technogym inspires 55 million daily users to train using our innovative & engaging solutions for fitness, sport and health. By promoting the wellness lifestyle of exercise, a balanced diet, and a positive mental approach, Technogym has rapidly grown into a success story of over 2,400 employees at 14 branches, expanding to more than 100 countries and has been selected as Official Supplier to 8 editions of the Olympic Games - from Sydney 2000 to Tokyo 2020.

If you are a team player with strong relationship skills and an international approach, eager to invest your energy in building dreams, you have the right spirit to join Technogym! You will naturally fit with our culture if you work out and live a healthy lifestyle, are pro-active, determined and digital savvy. Move with us for a better world!

Your Role


We are looking for an energetic, effective Executive Assistant to join our team at Technogym Village (Cesena). He/She will help Senior Managers/Directors stay focused on their projects by resolving operational and administrative issues and acting as PMO on strategic projects pertaining to the relative Business Unit. 

As Executive Assistant, you will anticipate the needs of your Manager/Director, using strong communication skills needed to interact with different stakeholders across teams and departments. In addition to being well-organized and analytical, you have strong business judgment, the ability to take action without guidance and great time management skills.

Your Impact

 

  • Provide comprehensive administrative support to the Director, including managing their schedule, ongoing projects, handling correspondence, and prioritizing tasks 
  • Greeting and directing qualified visitors, answering questions, and responding to complaints and requests
  • Serve as primary point of contact for internal and external stakeholders, screening calls, managing emails, and responding to inquiries on behalf of the Director
  • Coordinate and schedule meetings, conferences, and appointments for the Director - this may involve preparing agendas, arranging logistics and ensuring that all necessary materials area available
  • Draft, edit, and proofread documents such as memos, reports, presentations, and correspondence
  • Make travel arrangements for the Director, including booking flights, accommodations, transportation, and preparing travel itineraries
  • Handle sensitive information with discretion and maintain confidentiality at all times, especially when dealing with sensitive business matters or executive decisions
  • Maintain and organize records, files and documents related to the Director's activities, ensuring that information is accurate and easily accessible
  • Assist the Director in coordinating and managing special projects or initiatives, including tracking deadlines, gathering information, and providing administrative support as needed
  • Facilitate communication and collaboration between the Director and other departments or teams within the organization, ensuring that information flows smoothly and tasks are completed efficiently
  • Provide strategic support to the Director by conducting research, analyzing data, and preparing reports or presentations to support decision-making processes

About You

 

  • Bachelor’s or Master’s Degree in Law, Languages or Economics 
  • A working knowledge of and experience with administrative and clerical procedures and systems
  • Good proficiency with digital tools
  • Proficiency in English (minimum level required C1 CEFR)
  • Familiarity with office equipment
  • Excellent communication and interpersonal skills
  • Excellent planning, organizational, and time management skills
  • Good analytical, problem-solving, and critical thinking skills
  • Dedication and strong attention to detail

 

Technogym is an Equal Opportunities Employer


We are an equal opportunity employer and value diversity at our company. We welcome applications from all members of society irrespective of age, sex, sexual orientation, race, religion or belief.

Discover your potential with a career at Technogym, where work means loving what you do, taking on challenges, learning from others, sharing a vision and making it come true